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Purchasing Agent

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Must attach cover letter, transcripts and resume. Include entire education and work history on application.

Posting Details

Posting Details (Default Section)

Posting Number: 0602325
Position Title: Purchasing Agent
Position is: Regular full-time
Position Type: Staff Position (Full Time/Part Time)
Department/Ofc.: Financial Services
Position Description:

The Purchasing Agent is responsible for the purchasing function at the College and has the authority to commit the college to the purchase of goods and services. The position coordinates the work flow of the Purchasing support staff and interviews and selects prospective suppliers. The position also partners with the Contract Administrator & Purchasing Analyst and Budget & Purchasing Analyst positions in the acquisition of goods and services.

Essential Job Duties and Responsibilities:
• Conduct bid openings and award purchase orders, on behalf of the college, to successful bidders in accord with purchasing policies and procedures. This includes the preparation, analysis and comparison of bid, quote and request for proposal (RFP) documents and specification for the purchase of goods and services for the College.
• Lead departments in review of vendor responses to bids, quotes and RFP documents.
• In collaboration with Contract Administrator and Purchasing Analyst with the processing of college-wide requisitions, purchase orders and change orders using the financial on-line information system.
• In collaboration with Contract Administrator and Purchasing Analyst for college-wide contract administration to include contract type, pricing, payment terms and delivery criteria.
• Work and coordinate with office of Vice President/CFO and General Counsel to ensure that all contracts meet and adhere to all college requirements.
• Responsible for obtaining all appropriate terms, signatures and maintaining contract database.
• Responsible to work with vendors to ensure that updates are communicated and coordinate any subsequent changes and applicable approvals.
• Monitor, oversee and prepare purchase orders for all College goods and services, to include assessing requisitions in relation to Board of Trustee Policy 6050 – Policy on the Purchase of Goods and Services.
• Work with Facilities Management, Information Technology, and Public Relations and Marketing in the purchase of office and departmental furniture, computer equipment and software, advertising and promotional material according to College standards and applicable department approval.
• Handle all correspondence and determine resolutions concerning over shipments, shortages, substitutions, and changes in material quality.
• Maintain active vendor and product files for use by the College community.
• Assist College staff in selection of vendors and products, when requested.
• Research perspective suppliers and vendors to determine whether to include as college vendors. Perform analysis of products and/or services as required.
• Perform the maintenance and data input to the purchasing module of the Financial Accounting System (FAS).
• Manage relations between the various offices and vendors to resolve any problems or concerns about orders for goods and services.
• Assist Director of Budget, Purchasing and Auxiliary Services with the preparation of the annual Vendor Diversity Report.

Related Duties:
• Provide informal training for purchasing policies and procedures.
• Responsible for year-end processes.
• Learn, apply and implement new trends in purchasing and negotiation buying techniques.
• Chair committees and participate in committees as requested by the Director, Budget, Purchasing and Auxiliary Services.
• Perform other duties as assigned by the Director of Budget, Purchasing and Auxiliary Services.

Minimum Qualifications:

Minimum Qualifications:
• Bachelor’s degree with a major or minor in Business or Business Management.
• Equivalent of Five (5) years full-time successful work experience in a purchasing, stores/inventory control, or materials handling setting, preferably with a public entity.
• Demonstrated computer skills needed to conceptualize, gather, process, and report financial data in a timely manner, including proficiency in Microsoft Access, Excel, Word, and Internet applications.
• Demonstrated proficiency in integrated information systems, preferably Ellucian Banner.
• Strong organizational and interpersonal verbal and written skills needed to effectively communicate with various constituencies in meetings, presentations, and general correspondence.
• Ability to appropriately handle confidential materials.
• Ability to effectively handle difficult individuals and situations with appropriate tact, respect, and resourcefulness.
• Strong attention to detail.
• Excellent written and verbal communications skills required.
• Ability to work with minimal supervision, organizes workload, set priorities, and manages and makes progress on multiple tasks simultaneously.

Preferred Qualifications:
Posting Date: 02/26/2018
Closing Date:
Open Until Filled Yes
Special Instructions to Applicants:

Must attach cover letter, transcripts and resume. Include entire education and work history on application.

Salary/Hourly Rate: $48,882 - $53,770
Salary Comments:

Current Washtenaw Community College Employees Salary is determined by BOT Policy 5005***
An Administrative Group employee whose job has been reclassified or who is promoted to a new position shall have his/her salary set at the new salary range minimum or at 10% above current salary, whichever is greater.

Starting rate/salary is determined based on education and work history listed on application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Washtenaw Community College website
    • MIHERC (Michigan Higher Education Consortium)
    • Pure MI Talent
    • Hire Veterans First
    • Indeed
    • LinkedIn
    • Glassdoor
    • Ann Arbor MLIVE
    • Ladders
    • Higher Ed Jobs
    • Chronicle of Higher Education
    • Community College Times/AACC
    • Community College Week
    • Diversity Jobs
    • IM Diversity
    • Career Builder
    • Craigs List
    • Other
  2. If Other please specify.

    (Open Ended Question)

  3. * Do you have at least a BA degree with a major or minor in Business or Business Management?
    • Yes
    • No
  4. * Do you have at least five years full time work experience in a purchasing, stores/inventory control, or materials handling setting, preferablly with a public entity?
    • Yes
    • No

Required Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts 1
Optional Documents
  1. Other Documents